• NOTE 3/28/22: Covid-19 reduced our ability to offer in-person programs for children in 2020 & 2021 – and that, unfortunately, means we needed very few teen volunteers. Volunteer registration was limited during schoolyear 2022 but is expected to return to normal for Summer 2022 onward.
  • TAB Auxiliary ApplicationNOT currently accepting applications. Online registration will reopen in August or September. Teens are active only from mid-August through May. Teens may be offered limited opportunities during the summer. Shifts are offered first come, first served via Remind and SignUpGenius and are generally scheduled on selected weekdays 3:30-5:30 p.m. We do not guarantee that the available shifts will fit your schedule.
  • TAB applicationNOT currently meeting or accepting applications. Accepted only Aug. 1-25 each year.
  • Tutor application: Homework Help K-6 – We are NOT currently accepting applications (typically accepted only in August- until midSeptember each year). We expect to be able to bring back this face-to-face close contact program during Fall 2022.
  • 2022 Summer Volunteers:  NOT currently accepting applications Online registration 2022: Registration began 4/9 @ 10a..m. and closed when we reached 105 volunteers. We do not keep a waiting list but encourage those interested in volunteering to join our Schoolyear TAB Auxiliary group. (Teen Advisory Board Auxiliary). We do not guarantee that the available shifts will fit your schedule. Registered volunteers must also attend 2022 training on either May 14th afternoon or on May 23rd evening, buy a library shirt to wear while volunteering, and must submit release forms. Please review the information on our Summer Volunteer page before registering.
  • Printable Teen Volunteer Releases & 2022 Planning Calendar (links will be updated.).
  • Volunteer opportunities will be offered to TAB/TAB Auxiliary during the school year and to Summer Volunteers during May-Aug. All communication is by email and Remind. 

Mason Public Library invites reliable teens who want to assist with our Summer Reading Program during June, July, and early August who:

Note to parents: This program is designed to develop job, communication, and customer service skills in teens as they provide volunteer service to the library. Parents already have those skills. Please support your teens in scheduling themselves and in communicating with the library. Please do NOT do it for them. Instead, please teach them how to remember when to be ready for each month's scheduling race, how to make sure there are no conflicts on your family calendar with their shifts, how to make sure you are available for transportation, how to use signupgenius, and how to communicate professionally via email or Remind, especially if they are canceling a shift. We understand that middle school volunteers typically require more family support than high school volunteers. Thank you for supporting your teen and for letting them take the lead.

Registration and Training

Get ready to register: Gather your information and check your calendar. Pick your training meeting. Set up your SignUpGenius.com account at https://signupgenius.com. Note your username.
 

  • Name
  • Mailing address
  • Mason Public Library card number (can be a parent's card #)
  • SignUpGenius username
  • Teen mobile number for receiving scheduling texts via Remind
  • Optional parent cell or email if parent is assisting a middle school volunteer
  • Which training meeting you will attend (5/14 2p.m., 5/14 3:30p.m., or 5/23 6p.m.)
  • Grade you are about to complete
  • School in the Fall
  1. Registration is completely online and opens April 9 at 10:00a.m. It remains open until 100 teens sign up then it closes. Sometimes the program fills in minutes. Sometimes it fills in a few days.  Register at https://tinyurl.com/mpl-srvoL22

    IMPORTANT: If you just finished 6th grade, DON’T give us your Mason school email or use it with SignUpGenius or Remind. The school still blocks these until you start 7th grade in August. Use a different email or you won’t receive your reminders. This only applies to graduating Mason Intermediate 6th graders.
     
  2. SignupGenius.com: IMPORTANT: Each volunteer needs their own SignUpGenius account. Your name must show so that scheduling works and prints correctly. Please set up a free account before your training meeting using an email that you will actually check during the summer. 
  3. Volunteer shirt: Please order your volunteer shirt at https://www.cincinnatiteamapparel.com/shop/product/mason-public-library-...
  4. Attend a Training Meeting: You must attend one meeting: 5/14/22 at either 2 or 3:30p.m. or 5/23/226p.m. Bring a phone or other device,  your parent-signed release form, and a blank service hour form if you are tracking hours for a particular organization. You will be added to our Summer Remind group at that time, practice Online Scheduling with SignUpGenius, discuss Volunteer Expectations, and learn our Shelving rules.
  5. Release Form: Print, sign, then turn in your parent-signed release form at the training meeting: Teen Volunteer Release  https://tinyurl.com/mpl-release

 

What Summer Volunteers do:

  • Library Volunteers divide their 2 hour shifts between shelving children’s books and movies, craft prep, helping children with summer reading prizes, and doing other light tasks to free our staff to keep up with the summer crowds. Library volunteer shifts are always located at the Mason Public Library.
  • Program Volunteers help us with setup and cleanup, with activities, crafts, playing games with the children, and crowd management. Many shifts will be located not at the library, but at local parks or at the Mason Community Center. Watch the location carefully, because library staff can't provide transportation.
  • Shelving Volunteers help after Summer Reading is over by shelving children’s books and movies and doing other light tasks to free our staff to keep up with the summer crowds.  You won’t be awarding prizes. You might also do a bit of craft prep to help us get ready for fall story times. Shelving Volunteer shifts are always located at the Mason Public Library.

 

Scheduling Volunteer Shifts:

You will need text or email and online access to schedule your shifts. You will schedule yourself online for June, July, and August at 7:45p.m.on these dates: 5/24/22, 6/14/22, and 7/12/22 respectively. We will send the links via Remind at 7:45p.m. EDT.

Scheduling will be online via SignUpGenius and first come, first served. Your link will be sent via Remind. (Remind is a free 

  • The June signup link will be sent on 5/24/22 at 7:45p.m.
  • The July signup link will be sent on 6/14/22 at 7:45p.m.
  • The August signup link will be sent on 7/12/22 at 7:45p.m.

Single Shift Scheduling: During the first 24 hours of scheduling each month, a volunteer can schedule themselves only for one single shift during a week. That is to give all the volunteers a chance to reserve a shift. There is no guarantee that the available shifts will fit your personal schedule and transportation. Scheduling is first come, first served. Anyone who reserves more than one shift in a week during that first 24 hours will have the extra shifts deleted. Volunteers are not required to schedule a shift each week.

Mulitishift Scheduling: After 24 hours, multishift scheduling opens. At that point, volunteers are welcome to schedule themselves for any number of additional shifts, first come, first served.

2022 Planning Calendar: Print this and use it to plan your wish list. Cross out shifts where you aren’t available (vacations, no ride to the library, band camp or sports, etc.) Have this with you when registration starts because it moves quickly! [Note: calendar link will be added in Spring 2022]

We cannot guarantee that the available shifts will fit your schedule. We cannot guarantee a specific number of hours. If you miss habitually, especially with less than 48 hours notice, you will be forfeit all remaining volunteer shifts.

 

Please contact Ms. Cheryl at Cheryl.vasan @ masonpl.org with any questions.

How to buy your Volunteer (TAB) Shirt (required)

Summer Volunteers, asa well as TAB  and  TAB Auxiliary members are required to wear TAB shirts when volunteering in public events. You can order your shirt online for about $14 here. We wear these shirts when we lead programs or work away from the library. The design doesn’t change year to year, so this is usually a onetime purchase (unless you grow…).

TAB Auxiliary

TAB Auxiliary (Teen Advisory Board Auxiliary) is open to young adults in grades 7 through 12 who live in Mason or Deerfield Township who have Mason Public Library cards. TAB Auxiliary provides opportunities to volunteer at special programs and events for children and teens, including Homework Help and Summer Reading.

  • NO meetings.
  • No minimum service requirements.
  • TAB Auxiliary members are expected to join our Remind class in order to receive announcements and to use SignUp Genius to commit to volunteer slots. Remind is a free communication tool that connects teachers/librarians instantly with students and parents.
  • Teens, not parents, are expected to manage their own communications and scheduling with Ms. Cheryl as soon as possible and definitely from 9th grade on. This is part of developing job and communication skills.
  • TAB Auxiliary members are expected to be courteous to their fellow volunteers by giving at least 24-hour notice when canceling a volunteer commitment. This allows time for someone else to arrange transportation and fill the spot.
  • TAB Auxiliary members must purchase a TAB shirt to wear during public events.
  • Most shifts occur on weekday afternoons 3:30-5:30 p.m. Very occasionally,  shifts are available Tuesday evenings or other times.

TAB Auxiliary members help with craft and kit preparation, book processing, decorating the library, creating props for programs, and may also be asked to volunteer at children's programs. 

TAB Auxiliary members ready for a bigger commitment can apply to switch from TAB Auxiliary to TAB in August if they’d like. Spots open each year as TAB members graduate or change to Auxiliary. Priority goes to volunteers who demonstrate commitment and integrity by volunteering repeatedly and reliably. Not showing up for a volunteer slot you committed to or canceling at the last minute will hurt your eligibility.

Teen Advisory Board (TAB) - NOT CURRENTLY ACTIVE

The Mason Public Library Teen Advisory Board (TAB) is a service group with a substantial role in planning and conducting library events for children and teens.  This board is open to young adults grades 7 – 12 with library cards who live in Mason or Deerfield Township.  Members volunteer to plan and implement special programs and events for children and teens.

TAB members have minimum service requirements and guidelines for membership and for participation throughout the year. 

The Teen Advisory Board is not currently meeting. Interested teens should instead join TAB Auxiliary or our Summer Reading Volunteers. Previous TAB members are invited to contact Ms. Cheryl so she can make sure they have been added to the current Remind text/email groups.

Teen Advisory Board (TAB) Requirements
  • ALL TAB members will be expected to miss no more than 3 meeting during the school year. We meet first Mondays 6-7p.m. September – July except as noted on the meeting calendar.
  • No late admittance or early dismissal; more than 15 minutes late or missed is a missed meeting. Absences due to school-sponsored events, homework, family vacations, or illness still count as absences.
  • ALL TAB members are expected to contribute during meetings and to volunteer for committees and programs besides TAB meetings.
  • New TAB members will be accepted each year in August. Extra applicants will join TAB Auxiliary and participate in volunteering for planning and implementing programs sponsored by TAB. TAB Auxiliary, Homework Help Tutors, and Summer Volunteers who demonstrate commitment and integrity by volunteering repeatedly and reliably receive priority consideration.
  • Current TAB members may always choose to change to TAB Auxiliary and not attend TAB meetings every month.
  • TAB members are expected to join our Remind class in order to receive announcements and to use SignUp Genius to commit to volunteer slots. Members also use GroupMe to communicate and do their committee work. These are free communication and scheduling tools which connect teachers, students, and parents via email, text, and/or app.
  • TAB members are expected to be courteous to their fellow volunteers by giving at least 24 hours notice when cancelling a volunteer commitment. This allows time for someone else to arrange transportation and fill the spot. Not showing up for a volunteer slot you committed to or cancelling at the last minute will harm next year’s TAB eligibility.
  • TAB members must purchase a TAB shirt to wear during public events. Financial assistance is available.
Tutors: Homework Help K-6 - NOT CURRENTLY ACTIVE

THIS PROGRAM IS NOT CURRENTLY ACTIVE. WE HOPE TO BE ABLE TO RESUME IT DURING THE 22/23 SCHOOL YEAR.

Teens currently in Grades 7 – 12 may apply to tutor children in our Homework Help program. Parent-signed paper applications are accepted at the library from August 25- September 21.  Homework Help meets 5:30-6:15 on Tuesday nights October through April. Miss Debbie (debbie.hamilton @ masonpl.org) runs the program and manages our volunteer tutors. Tutors must be reliable, timely, patient, and positive. Teens generally work with the same 1-2 students all year. Teens should plan to arrive by 5:15p.m.

For that reason, we ask our tutors to make regular attendance and timeliness as high a priority as their patient support of the younger kids. That means really planning ahead in order to balance teen homework versus tutoring commitments. Absences due to studying, school-sponsored events, family travel, and illness still count as absences. We track tutor attendance, including noting no-shows versus absences where a tutor has notified Ms. Cheryl at least 24 hours before the absence. If you miss more than four times, for whatever reason, it is grounds for dismissal.

If their student(s) do not show, we can often offer alternate service projects during that session. Same-day communication with teens is often by phone as well as email. Each year we add new tutors as to those returning from last year. We also keep a waiting list of additional teens who are available as replacement tutors or last-minute subs.

Tutors are asked to commit to 6 or more weeks in a row in order to provide consistency for the children we will serve.  It is preferred that you commit for the entire semester. Again, if you miss more than four times, for whatever reason, it is grounds for dismissal.

            Please be aware that sometimes a child will not show for their tutoring session.  We wait 5 minutes then release the tutor if they want to leave.  We have no control over this situation.  If you are more than 5 minutes late, your child may be assigned to another tutor whose student did not show.